Municipal Renovations Committee
Minutes of Meeting
2/21/08 6:30pm
Members Present: Iz Temkin, Ed Cook, Bill Hill, Mike Clark, Tom Jerram, Bill Hill, Mayor Bingham, Alan Zordan, Tim Sparks
Also in Attendance: Lorel Purcell, Jerry Rollett, Stephen Nocera, Brian Solywoda
The meeting was opened at 6:35 PM by Mr. Nocera
Approval of Minutes: The motion was amended to approve minutes from 2/7/08
Vote to enter Executive session: Real Estate: The Committee unanimously voted to enter executive session.
Discussion of city based bidders, (local contractors), on City Hall Renovations: The Chairman brought up the discussion of making sure a number of the contractors for the project were to come from the area so long as they were qualified. Some of the members thought this may slow the project down. The committee felt that so long as progress was not impeded that local bidders would benefit the project.
Review draft procedure for employee cleanup of offices prior to relocation: A discussion took place on making sure that all materials in the offices that were unnecessary to keep in each department be removed before the move out of City Hall employees into a temporary space.
Friar review of their overall progress versus schedule: Mr. Roach explained that progress had been made with regard to the survey of all current furniture in the building that will be moved out or discarded.
Friar review progress of Traffic Department building including site surveys, progress on Furnishing O&G with design details to prepare bid packets: Mr. Roach explained that the environmental work was being done on the site currently and that once the testing was completed that phase of the project would begin construction.
O&G review of progress versus schedule: Ms. Purcell gave a brief overview of where the project was on the whole and said we seem to be progressing relatively on time.
Schedule meeting of sub-committee to review O&G draft contract to prepare report to MRC at 3/6/08 meeting: A meeting of the sub-committee was scheduled.
Other business: The Mayor briefed the committee on the fact that the project was now determined to be eligible by DECD for small cities funding and that the City would be pursuing those grant funds
Adjournment: .On a motion from Mr. Clark and seconded by Mr. Hill the committee adjourned at 8:09pm.
Respectfully submitted, Stephen Nocera Administrative Assistant
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