Municipal Renovations Committee Minutes of Meeting 4/17/08
6:30pm
Members Present: Iz Temkin, Ed Cook, Bill Hill, Mike Clark, Tom Jerram, Mayor Bingham, Alan Zordan Also in Attendance: Lorel Purcell, Jerry Rollett, Stephen Nocera, and Bob Roach,
On a motion from Mr. Cook and Seconded by Mr. Hill the meeting was opened at 6:33 PM
1. Approval of Minutes 4/3/08: On a Motion from Mr. Clark seconded by Mr. Cook the minutes were approved.
2. Presentation by Bill Hill based on meeting at Friar regarding commissioning and its application to the City Hall project: Mr. Hill explained that he had attended a meeting at Friar Associates and felt that a commissioning agent could prove beneficial for the project if the budget could support it.
3. Review of progress of ADA grant application by Ed Cook: An update of the grant process was given by Mr. Cook who explained that the committee is on schedule with both plans and the process of the grant for approximately $750,000. In addition, Mr. Cook introduced a member of the Torrington Historic Society who gave his thoughts on how the building should look both inside and out once the renovations were finished so that the historical feel was maintained.
4. Presentation of potential relocation site evaluation for suitability by city department heads and MRC Task group. Request for vote by MRC to proceed to lease cost negotiation phase: Mr. Jerram requested this item and item #5 be moved to the end of the meeting and further suggested that he would like to add an agenda item by 2/3rds to enter in Executive session under contract negotiations in order to discuss the leasing of a relocation site. Mr. Clark suggested the committee deal with all other business first.
5. Assignment of lease cost task group by Mike Clark: This item was dealt with at the end of the meeting.
6. Status report by Friar including specific reference to Traffic Building site surveys: Mr. Roach spoke to the issue of the Traffic building and explained that he need additional access to the site, which Mr. Rollett said he would provide.
Review of O&G status: Lorel Purcell gave an overview of the schedule and the committee was on task. The next
steps
will be getting the price of the lease for relocation so that the budget can be solidified.
7. Other business: Mr. Clark gave a brief presentation on the progress of the color scheme working being done between some members so City Hall and Friar.
On a Motion by Mr. Jerram and seconded by Mayor Bingham to add to the agenda by 2/3rds majority to vote to enter executive session under contract negotiations and invite Mr. Nocera, Mr. Rollett, Ms. Purcell and Mr. Roach was approved by the committee.
On a Motion from Mr. Clark seconded by Mr. Jerram the Committee voted to enter the executive session.
Upon exiting executive session the Chairman appointed Mr. Cook, Mayor Bingham, Mr. Jerram and himself to a Task force for lease cost negotiations.
8. Adjournment: On a motion from Mr. Clark and seconded by Mr. Jerram the committee adjourned at 8:47pm.
Respectfully submitted, Stephen Nocera Administrative Assistant
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