City Council Agenda

City Hall Auditorium, 6:30PM

Submitted on May 3, 2018 - 4:07pm

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a2018-05-07_reg.pdf

Date:

Monday, May 7, 2018 - 6:30pm

Agenda Item	Summary
Minutes	1. Vote to accept the minutes of the Regular Meeting held April 16, 2018. 2. Vote to accept the minutes of the Special Joint Meeting with the Board of Public Safety held April 17, 2018.
Open to the Public	3. Vote to open the meeting to the public.
Purchases & Payments	4. Vote to accept the recommendation of the Nutrition Program and the Services for the Elderly Commission to waive the City’s bid process and authorize the Mayor to purchase two new temperature controlled Hot Shot Meals on Wheels 4x4 delivery vehicles from Delivery Concepts East of Hampstead, NC for a total of $95,730.00, to be funded as indicated in the letter dated April 24, 2018. 5. Vote to accept the recommendation of the Vehicle Replacement Advisory Board and Fleet Manager to waive the City’s bid process and authorize the Mayor to purchase two (2) Police K-9 vehicles per State Contract #12PSX0194 from MHQ (Vehicle, Equipment, and Gear) of Middletown, CT for $87,948.68 with funding from the vehicle replacement account. 6. Vote to accept the recommendation of the Vehicle Replacement Advisory Board, Public Works Director, Fleet Manager, and the Superintendent of Streets and Parks to waive the City’s bid process and authorize the Mayor to purchase two (2) Freightliner Plow Trucks, Model 114SD, from Freightliner of Hartford, Inc. of East Hartford, CT for $304,540.90 ($152,270.45/ea.) with a radio upgrade from Marcus Communications for the estimated cost of $906.85 per radio using funding from the vehicle replacement account. 7. Vote to accept the recommendation of the Purchasing Agent and authorize the Mayor to award the 2019 Reappraisal and Revaluation of Real Property to Municipal Valuation Services, LLC of Fairfield, CT for the contracted amounts described in Pennie Zucco’s letter dated April 30, 2018 and to have the Mayor act on behalf of the City regarding the execution of the contract and its administration. 8. Vote to accept the recommendation of the Purchasing Agent and authorize the Mayor to award the contract for cleaning services as described in Pennie Zucco’s letter dated May 1, 2018 to KeeClean Management of Shelton, CT in the amount of $34,800.00 for FY 2018/2019 and to have the Mayor act on behalf of the City regarding the execution of the contract and its administration. 9. Acting herein as the Water Pollution Control Authority, vote to approve the following payment from Fund #490 Sanitary Sewer Capital Improvement. DATE: 3/07/2018 CONTRACTOR: Wright-Pierce AMOUNT: $1,780.76 DESCRIPTION: CMOM Engineering Services
Public Hearing	10. Acting herein as the Water Pollution Control Authority, vote to schedule a Public Hearing for May 21, 2018 at 6:30 PM to set the Sewer User Fee for the period from July 1, 2018 and ending June 30, 2019.
Sewer System Analysis & Valuation	11. Acting herein as the Water Pollution Control Authority, discuss a scope of services for an independent analysis and valuation of the City’s sanitary sewer system.
Termination of Lease Agreement	12. Vote to authorize the Mayor to terminate the lease agreement with the Drakeville Volunteer Fire Department dated June 30, 2009 for the City’s use of their property located on Marshall Lake Road for recreational purposes.
Small Cities	13. Vote to consider business by the Small Cities subcommittee.
Budgets	14. Review, discuss, and/or vote on budgets.
Release Liens	15. Vote to accept Corporation Counsel’s recommendation and authorize the Mayor, pursuant to CGS §12-179, to release the liens described in Atty. LaMere’s Memo dated May 7, 2018.
Tax Collector Refunds	16. Vote to accept the recommendation of the Tax Collector and authorize the 22 tax refunds indicated on the list dated May 7, 2018. 17. Acting herein as the Water Pollution Control Authority, vote to accept the recommendation of the Tax Collector and authorize the 15 sewer usage fee refunds indicated on the list dated May 7, 2018.
Building Dept. Report	18. Vote to accept the Building Department’s report for April 2018.
19 - 22	19. Business by Dept. Heads 20. Business by Mayor & Members 21. Vote to open the meeting to the public to discuss agenda items only. 22. Adjournment