RECORDKEEPER SERVICE 401(A) AND 457 RETIREMENT PLANS

The purpose of this solicitation is to gather information to assess the current marketplace and evaluate selected providers of Recordkeeping Services. The City of Torrington invites you to submit a proposal based on the requirements of the enclosed RFP.  The RFP and any addenda can be found on the City of Torrington website, www.torringtonct.org/bids or the State of CT DAS website.  The information contained herein outlines the intent and scope of the project; the guidelines governing the submission and evaluation of all proposals; and IRS Form W-9, Request for Taxpayer Identification Number and Certification which must be completed and submitted with your proposal.

 

Respondents are requested to submit their proposals, company background information, references and any other pertinent data in a sealed envelope with the fee proposal in a separate sealed envelope and clearly marked .

 

We ask that your proposal conform to our format request as closely as possible.  The City may accept proposals that take exception to any requirement in the RFP.  Any exception or alternative must be clearly delineated in a separate attachment to the proposal submitted.  This letter, the RFP, and the proposal submitted by the successful Consultant will be made part of the resultant contract between the City and the successful Consultant.

 

The Respondent’s submittal shall include one (1) printed original clearly identified, two (2) exact copies (in addition to the hard copy, can be submitted on a thumb drive) and shall be delivered to: City of Torrington, Purchasing Department, 140 Main Street, Room 206, Torrington, CT 06790 during normal office hours by no later than 11:00 AM on JULY 22, 2021. Submittals received after this date and time will not be accepted. Sealed envelope(s) should be clearly marked: ”RFP #RKS-007-072221 RECORDKEEPER SERVICE 401(A) AND 457 RETIREMENT PLANS. ” Firms mailing proposals should allow for normal delivery time to ensure timely receipt of their proposals. In the case where City Hall services are suspended due to COVID-19, weather or some other emergency related circumstance, then submittals shall be due the next day when City Hall reopens for business, no later than 11:00 AM on that day. No fax or e-mail Bids will be accepted.

 

There will not be a public opening of this bid

 

MBE’s, WBE’s and SBE’s ARE ENCOURAGED TO APPLY

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

 

All questions must be submitted by Thursday, July 15, 2021 BY 12:00 noon. Questions must be submitted by email to the Purchasing Agent at pennie_zucco@torringtonct.org. All questions determined to be of interest to all prospective firms will be answered in writing by an addendum which will be posted on the City and state web sites. It is the responsibility of potential bidders to check these websites 48 hours before the closing date for addendum(s).

This RFP does not commit the City of Torrington to select any Respondent or enter into any contract agreement. The City of Torrington reserves the right to accept or reject any or all RFP’s; to waive any informalities, and if it is deemed to be in the public’s best interest, to enter directly into negotiations with one or more Respondents based on responses to the RFP, to request additional information from some or all Respondents.

The City will not be liable for any costs incurred  by a firm in the preparation or submission of a proposal. The information provided herein is not intended to and shall not bind the City of Torrington to any of the statements or assumptions set forth herein.

All Proposals will be considered valid for a period of sixty (60) days from the date of opening. The sixty-day period may be extended upon written mutual agreement.