CLEANING SERVICES FOR CITY FACILITIES

The City of Torrington, Connecticut will be accepting sealed bids for Cleaning Services for Various City Buildings from qualified cleaning contractors (herein after referred to as firm, contractor, vendor, proposer or responder). The required services, specifications and locations are detailed in the attached and all services provided shall be in accordance with the conditions set forth in this Invitation to Bid. Award resulting from this bid will be a firm fixed term contract July 1, 2018 through June 30, 2019. The City reserves the right to extend this contract for four (4) consecutive one-year periods if it so desires and the contractor agrees.

PREPARATION OF BID

Sealed bids shall be submitted by using the enclosed Bid Forms that accompanies this request. Submit one Original and two (2) Exact Copies. Bids shall be submitted in a clear, concise and legible manner to permit proper evaluation. Submitted bids to be written in ink and any revisions to be initialed.

Proposers may also submit, under separate cover with their bids, any samples of reports and documents that are necessary to meet the requirements (deliverables) of this request should a contract be awarded.

The City accepts no responsibility for any expenses incurred by the responders to this bid. Such expenses are to be borne exclusively by the responders.

Any alleged oral agreement made by a bidder or contractor with any agency or employee of the City of Torrington will be disregarded.

BID SUBMISSION

All bids are to be submitted in a sealed envelope addressed as follows: BID# CLN-014-030618, CLEANING SERVICES FOR CITY FACILITIES, DUE: March 6, 2018 by 11:00 A.M. Purchasing Agent: Pennie Zucco, City of Torrington, 140 Main Street, Room 206, Torrington, CT 06790. Proposals received later than date and time specified will not be accepted. 

In the event of the closure of City Hall, proposals will be opened on the following business day that City Hall reopens for business, no later than 11:00 a.m. on that day.

A proposer may withdraw a bid at any time prior to the above scheduled date and time.

Bids are good for ninety (90) days from the bid due date. The city may hold the bids for ninety (90) days after the bid due date, and may award a contract at any time during that period. Should there be reasons why a contract cannot be awarded within the specified period; the time may be extended by mutual agreement between the City and the selected offeror.

Please be advised that the individual authorized to contractually bind your organization with regard to price and related contractual issues must sign your bid.

Bids shall be opened at the date and time noted above. Bids received after the closing date and time shall be returned unopened.  No fax or e-mail bids will be accepted.

PRE-BID MEETING AND TIME

There will be a site visit to the three locations on Thursday, February 22, 2018 at 1:00 PM. We will begin at the Torrington Armory Building, 153 South Main Street, Torrington, CT. Tours of the buildings will be conducted immediately after the meeting. Interested parties are urged to attend.

Torrington Armory Building, 153 South Main Street, Torrington, CT

Recreation Hall Facilities, 71 East Albert Street, Torrington, CT

Street Department, 107 Arthur Street, Torrington, CT

CITY OPTIONS

The City of Torrington reserves the right to award or reject any or all bids, or any portion thereof; to waive technicalities, to award the contract to a bidder other than the lowest bid and to award the proposal and/or contracts to one or more bidders submitting essentially identical bids and that, in the city’s judgment, will best serve the public interest.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

MBE’s WBE’s, and SBE’s ARE ENCOURAGED TO APPLY