DJI UNMANNED AERIAL SYSTEMS - UAS DRONES

The City of Torrington will be accepting sealed proposals for the purchase of Unmanned Aerial Systems (UAS/Drones) for the Torrington Police Department. Sealed proposals from licensed, Unmanned Aerial System manufacturers, wholesalers or retailers that shall provide new, current production DJI UAV’s models: Matrice 30T Combo; Mini 3 Pro Combo, CZI LP12 Search Light and Broadcast System for M30, Matrice 30 Series TB30 Intelligent Flight Battery, DJI Mini 3 Pro Intelligent Flight Battery. NO SUBSTITUTIONS Products for this RFP shall be new. Used or open boxes will not be accepted. Bid Price shall include equipment, training and inside freight/shipping for a Turnkey operation to the Torrington Police Department, 576 Main Street, Torrington, CT 06790.

 

* Manufacturer’s sales literature for all equipment must be included with submitted proposals. Proposals not including the required materials run the risk of proposal being rejected.

    

The deadline for sealed bid submittals is Thursday, July 28, 2022 at 11:00 AM. Proposals shall be submitted to the Purchasing Department, City Hall, 140 Main Street, Room 206, Torrington, CT 06790. One original and three (3) exact copies shall be placed in a sealed envelope and clearly marked “RFP #UAS-023-072822, DJI UNMANNED AERIAL SYSTEMS – UAS DRONES” and must bear the Name and address of the bidder. Proposals received after the closing date and time shall be rejected and returned unopened. In the case where City Hall is closed for weather related or some other emergency related circumstance, then submittals shall be due the next day when City Hall reopens for business, no later than 11:00 AM on that day.  The City will not be liable for any costs incurred in the preparation of the response for this Request for Proposal. All proposal submissions and materials become property of the City and will not be returned. Once opened such bids are public record. Vendors mailing bids should allow for normal delivery time to ensure timely receipt of their bids. The City of Torrington shall not be held responsible for lost or misdirected bids. No faxed or e-mailed bids will be accepted.

 

Deadline for questions is Wednesday, July 20, 2022 by 12:00 NOON. Submit all questions to Pennie Zucco, pennie_zucco@torringtonct.org. Questions determined to be of interest to all prospective bidders will be posted as an addendum on the City and State websites. It is the vendor’s responsibility to check these websites 48 hours before the closing date for addenda’s. All information given by the city except by written addendum shall be informal and shall not be binding upon the city nor shall it furnish a basis for legal action by any Proposers against the City.

 

All prices and notations must be typed or printed in ink. No erasures are permitted. Mistakes may be crossed out and corrections must be initialed in ink by the person signing the bid. Bids must be signed by an Authorized Representative of the submitting Company on the enclosed form. Bids must show unit and total prices if requested. In case of mistakes in price extension, unit pricing shall govern.

 

A bid may be withdrawn by giving written notice to the Purchasing Agent before the stated due date/closing time. After the stated closing time, the bid may not be withdrawn or canceled for a period of thirty days (30) days from closing time.

 

Failure to include in the bid all information requested may be cause for rejection of the bid. Bidders are expected to examine all specifications and instructions. Failure to do so will be at the bidder’s risk. Any samples, CDs, DVDs or any other items submitted with your bid will not be returned to the contractor.

 

Any alleged oral agreement made by a bidder or contractor with any agency or employee of the City of

Torrington shall be disregarded.

 

This RFP does not commit the City of Torrington to select any vendor or enter into any contract agreement. The City of Torrington reserves the right to request additional information from some or all bidders. The City of Torrington reserves the right to accept any RFP deemed in the best interests of the City of Torrington.

 

The information provided herein is not intended to and shall not bind the City of Torrington to any of the statements or assumptions set forth herein.

Responses must set forth accurate and complete information for each of the items listed below. At the City's discretion, failure to do so could result in disqualification.

 

Any contract entered into by the City and the successful bidder shall provide that the City may terminate the contract upon thirty (30) day notice to the bidder.

 

All proposals will be considered valid for a period of ninety (90) days. The successful bidder shall not withdraw, cancel or modify their proposal.

The City of Torrington reserves the right to award or reject any or all bids, or any portion thereof; to waive technicalities; to award the contract to a bidder other than the lowest bid, and to award the bid and/or contracts to one or more bidders submitting essentially identical proposals and, that in the city’s judgment, will best serve the public interest.

 

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

MBE’S WBE’S AND SBE’S ARE ENCOURAGED TO APPLY