GASOLINE

QUANTITY:  Approximately 119,000 (+/- 5%) gallons delivered to the City’s Public Works garage as needed. The City may use more or less Gasoline.

 

TAXES: The City is exempt from the payment of taxes imposed by the Federal Government, and/or the State  of Connecticut, and such taxes shall not be included in the bid price, except the gross receipts tax, for which the City is liable.

 

PRICES: Price per gallon should be a firm fixed price delivered to 107 Arthur St., Torrington, CT. Note: Alternate bid proposals will be considered when accompanied by the firm fixed price bid.

 

DELIVERY:  The tank is located in front of the building and inside the gate. The gate is locked and tank is monitored. Delivery must occur between 7:30 a.m. and 2:30 p.m. unless prior approval has been obtained from Emil Castro (approval must be obtained for each occurance). Contacts are Emil Castro (860)489-2349 or Alan Regner (860)489-2361. Either Mr. Castro or Mr. Regner will call vendor to schedule delivery when gasoline is required. No unscheduled deliveries will be accepted.  The bidder must have the facilities and equipment to deliver Gasoline in the quantities required by the City of Torrington. The tank is to be monitored weekly to prevent out of gasoline situations. In the event an out of gas situation occurs, delivery is required within 4 hours of notification. Any expenses incurred by the city as a result of low or out of gas situations will be deducted from vendor’s gasoline invoice. Delivery of gas shall be metered at the delivery point. Delivery trucks for gasoline must be equipped with meters to accurately measure the quantity of gasoline. The meters must be sealed in accordance with regulations established and enforced by the Connecticut Department of Consumer Protection, Division of Weights and measure. The City reserves the right to cancel and/or refuse deliveries from any vehicle with a non-operational meter. All meters shall have been certified and shall maintain certification during the term of the contract. All meters must be equipped with a ticket printer, which will provide an accurate accounting of the amount of fuel delivered on a printed receipt. Delivery tickets shall be locked in the printer from the start of delivery until the delivery is completed and recorded. All delivery slips must be signed by an employee of the City of Torrington; Delivery Slips submitted without a City employee signature are not sufficient proof of delivery and will not be paid by the City of Torrington. All deliveries must be prescheduled through the contact person list.

 

All bidders must have at least one Gasoline Terminal located within the State of Connecticut in which they are authorized to obtain product. Bidders are to submit the name, contact name and phone number of the terminal within the State of Connecticut with whom they have a current agreement which covers the contract period. All bidders shall be established dealers and distributors that have been in the operation of selling gasoline for a minimum of two years. The successful vendor will be liable for any damages or injuries caused by vendor, its agents, employees and contractors in the performance of the contract with respect to the City buildings, grounds, and equipment, including product spills occurring during delivery. The vendor shall comply and honor all applicable local, state and federal laws applicable to the sale, delivery and transport of the product described in this bid.

 

TANK SIZE: 10,000 gallons

 

PERIOD: The contract period is July 1, 2019 to June 30, 2020. The city reserves the right to extend the contract for one year, subject to the approval of the contractor and the Board of Councilmen.

 

TESTING: The 87 Octane Gasoline shall be tested in accordance with ASTM designation as listed or latest revision in effect at the time of the invitation to bid.

 

Declared Emergency: In the event that the City of Torrington is preparing for an “emergency” as designated by local, State or federal officials, the City will notify the vendor by telephone and request that gasoline tank is “topped off”. Upon receipt of phone call, the vendor will be required to “top off” tanks within 24 hours.

 

There shall be no additional charges incurred by the City in the event that emergency deliveries are required.

 

Tank Access: The City will make every effort to ensure that access to tank is kept clear and free from obstacles.

 

 Tank Overfill: The successful vendor shall be responsible for any overfill of tank and for any and all damages and costs incurred as well as complete clean-up of the area and proper removal of all clean-up products.

 

The vendor shall not charge the City for any fees that may be incur for the storage of unleaded gasoline that was not delivered.

 

The Vendor shall not charge the City for any unleaded gasoline that is not ordered, should the actual quantities ordered be below the estimated quantity listed.

 

No fax or e-mail bids will be accepted.

 

There will be no fuel surcharge or additional charges of any kind added to the pricing set forth above.

                                            

*****PLEASE NOTE: QUANTITY INCREASE*****

 

In the event of the closure of City Hall, the bid will be opened on the following business day that City Hall is opened at approximately 11:15 AM.

 

The City of Torrington reserves the right to award or reject any or all bids, or any portion thereof, to waive technicalities, to award the contract to a bidder other than the lowest bid and to award the bid and/or contracts to one or more bidders submitting essentially identical proposals and, that in the city’s judgment, will best serve the public interest.

 

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

MBE’S WBE’S AND SBE’S ARE ENCOURAGED TO APPLY