DIESEL FUEL BID

TYPE: Ultra-Low Sulfur Diesel Fuel shall be premium and of appropriate seasonal type, no substitutes. Must meet all standards set by the State of Connecticut and Federal Regulations. 

 

QUANTITY:   Approximately 60,600 (+/- 5%) gallons delivered to various City facilities as needed. The City may use more or less Diesel fuel.

 

TAXES: The Applicable taxes to be included for the State of Connecticut Diesel fuel: LUST, Fed. Oil Spill.

 

PRICE:  Price per gallon should be a firm fixed price delivered to the City tanks.

 

DELIVERY:    The bidder must have the facilities and equipment to deliver Diesel Fuel in the quantities required by the City of Torrington. The tanks are to be monitored weekly to prevent out of fuel situations. In the event an out of fuel situation occurs, delivery is required within 4 hours of notification. Any expenses incurred by the city as a result of low or out of fuel situations will be deducted from vendor’s fuel invoice. Delivery of fuel shall be metered at the delivery point. Delivery trucks for fuel must be equipped with meters to accurately measure the quantity of fuel. The meters must be sealed in accordance with regulations established and enforced by the Connecticut Department of Consumer Protection, Division of Weights and measure. The City reserves the right to cancel and/or refuse deliveries from any vehicle with a non-operational meter. All meters shall have been certified and shall maintain certification during the term of the contract. All meters must be equipped with a ticket printer, which will provide an accurate accounting of the amount of fuel delivered on a printed receipt. Delivery tickets shall be locked in the printer from the start of delivery until the delivery is completed and recorded. All delivery slips must be signed by an employee of the City of Torrington; Delivery Slips submitted without a City employee signature are not sufficient proof of delivery and will not be paid by the City of Torrington. All deliveries must be prescheduled through the contact person list on the attached Location of Diesel Tanks.

 

All bidders must have at least one Fuel Terminal located within the State of Connecticut in which they are authorized to obtain product. Bidders are to submit the name, contact name and phone number of the terminal within the State of Connecticut with whom they have a current agreement which covers the contract period. All bidders shall be established dealers and distributors that have been in the operation of selling fuel for a minimum of two years. The successful vendor will be liable for any damages or injuries caused by vendor, its agents, employees and contractors in the performance of the contract with respect to the City buildings, grounds, and equipment, including product spills occurring during delivery. The vendor shall comply and honor all applicable local, state and federal laws applicable to the sale, delivery and transport of the product described in this bid.

 

TANK SIZE:   A list of tank size and locations follows on next page and forms a part of this specification

 

PERIOD: The contract period is July 1, 2024 to June 30, 2025. The city reserves the right to extend the contract for one year, subject to the approval of the contractor and the Board of Councilmen.

           

Bidders are required to furnish details regarding the diesel fuel to the Fleet Manager Emil Castro when/if requested.

 

No fax or e-mail bids will be accepted

 

There will be no fuel surcharge or additional charges of any kind added to the pricing set forth above. 

 

In the event of the closure of City Hall, the bid will be opened on the following business day that City Hall is opened at 11:00 AM. 

    

There will not be a public opening of this Bid

Contractors may call in (605-475-4700, access code: 349779#)

 

The City of Torrington reserves the right to award or reject any or all bids, or any portion thereof, to waive technicalities, to award the contract to a bidder other than the lowest bid and to award the bid and/or contracts to one or more bidders submitting essentially identical proposals and, that in the   city’s judgment will best serve the public interest.

 

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

MBE’S WBE’S AND SBE’S ARE ENCOURAGED TO APPLY